Program Project Coordinator (49756)

  • Job Type: Full Time
  • FTE/Bi-Weekly Hours: 1.0/80
  • Shift: Days
  • Hours in Shift: 8
  • Location: Menlo Park, CA
  • Req: 49756

Job Description

Job Title: Program/Project Coordinator
Job Code: 200422
Working Title: Project Coordinator

General Description:

Under the direction of the Director of the Project Management Office, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the Project Management department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

Reporting Relationships:

1. Direct report to Director of the Project Management Office.
2. Frequent Contacts with Hospital Administration Senior Leadership, Finance, Human Resources, Purchasing, Payroll, IT, Engineering and Maintenance, Housekeeping, Security, as well as vendors, physicians, and nursing.

Essential Functions:

Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.

Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.

Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).

Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.

Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.

Events Coordinator: Manages events such as FREE events and celebrations.

Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed - at the right place at the right time.

Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.



High school diploma or equivalent required. Bachelors Degree preferred.
Two to five years of experience interacting with clients, customers and/or patients in a complex environment.
Extensive knowledge and understanding of hospital and clinic organization preferred.
Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
Possesses an ability to manage multiple changing priorities.
Must be able to take direction and work effectively both alone and collaboratively with others.
Demonstrated ability to independently seek out and obtain information.
Demonstrated ability to exercise good judgment and use discretion in confidential situations.
Excellent written and verbal communication skills required.
Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
Exhibits a professional approach to work including a sense of responsibility for assigned duties.
Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
Demonstrated ability and interest in learning new software programs as required.
Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
Follows safety policies and procedures. Incorporates ergonomic principles in work habits.

Age Specific Competencies:

This position is not involved in direct patient contact. There are no age specific competencies related to quality improvement activities.

Physical Requirements / Work Environment:

Able to bend, lift stack of charts, climb ladders in file areas and move carts with heavy loads. Significant periods of work in front of a computer terminal. Able to work in a tight physical environment with significant traffic and disruptions.

Risk of Exposure to Bloodborne Pathogens:

_____ Category I: Tasks involve exposure to blood, body fluids or tissues. The potential for spills or splashes of blood, body fluids or issues exist in job related tasks.

_____ Category II: Usual tasks do not involve exposure to blood, body fluids or
tissues, but the job may require performing unplanned Category I tasks.

__X__Category III: Tasks involve no exposure to blood, body fluids or tissues. Category I tasks are not a condition of employment.

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